Certificate of completion of installations

Comprehensive Guide for Salama Services & Civil Defense Licenses

Article 1: How to Register in Salama Service as an Applicant

Active Guard Safety Systems – one of the leading companies approved by the Civil Defense in Saudi Arabia – provides this comprehensive guide to help facility owners successfully complete the registration process on the Salama portal.

What is the Salama Portal Registration Service?

The Salama portal registration service is an electronic service dedicated to facility owners wishing to register on the portal for the first time, with the aim of issuing a Civil Defense license for their facility. This step is fundamental to ensuring full compliance with safety and fire prevention regulations in Saudi Arabia.

Summary of Registration Steps:

1. Access the official Salama portal.
2. Select "New User" and create an account.
3. Enter facility details (commercial registration, ID number, etc.).
4. Upload the required documents.

5. Wait for the request to be approved by Civil Defense.

     

   

   
    

Professional Tip: It is recommended to contact an approved company like Active Guard Safety Systems to ensure data accuracy and quick processing.

Article 2: Certificate of Completion for Fire Alarm and Suppression System Installations

The Certificate of Completion is an extremely important document upon finishing the installation of fire alarm and suppression systems. According to Saudi Civil Defense regulations, this certificate is mandatory to prove the quality of execution.

Definition of the Certificate of Completion:

The certificate aims to formally notify Civil Defense and the consulting party that all work complies with:

• Approved plans.
• Civil Defense conditions and specifications in Saudi Arabia.

Official Format for the Certificate of Completion:

"The executing contractor – (Name of the executing contractor) – certifies that they have installed and implemented the fire alarm and suppression system for the project (Project Name) – located at (Project Address) – for the project owner (Owner’s Name) – in accordance with the plans approved by Civil Defense and the Saudi Fire Code. We bear full responsibility before the relevant authorities for any defects or shortcomings in the execution."

 

Article 3: Steps to Hand Over a Project After System Installations

After completing fire suppression systems, obtaining a Civil Defense license becomes the primary goal.

Official Steps for Project Handover:

1. Obtain the Certificate of Completion from the executing contractor.
2. Obtain a compliance report from the supervising engineering consulting office.
3. Create a comprehensive file containing all project documents.
4. Submit the file to the consulting office for review with Civil Defense.
5. Approve the Certificate of Completion and the Compliance Certificate.
6. Deliver a certified copy of both certificates to the project owner.

Article 4: Renewing Civil Defense Licenses Electronically

Renewing licenses is a vital service. The following documents must be prepared and submitted in one file through the supervising consulting office.

Required Documents for Renewal:

• Certificate of Completion (Executing Contractor).
• Safety plan approved by Civil Defense.
• Building completion certificates.
• Owner’s ID card & Site sketch.
• Contractor’s activity license (Security Licensing Unit) & Commercial registration.
• Contractor’s accredited engineer ID & Saudi Council of Engineers registration.
• Lease contracts or land ownership deed.
• Site architectural plans.
• Compliance certificate from the engineering office (with valid license/CR).

Article 5: The Supervising Consulting Office Report and Its Importance

The supervising consulting office report provides a precise technical analysis of the fire alarm and suppression systems’ condition according to the safety plan.

Why is This Report Important?

1. It forms the basis for issuing the Compliance Certificate and Civil Defense license.
2. It proves that all necessary measures for the proper and optimal use of systems have been implemented.
3. It serves as an important reference for Civil Defense confirming that all requirements of the Saudi Fire Code have been met.

For technical and administrative support, contact Active Guard Safety Systems – your trusted partner in safety.